Archiving policy

1. Introduction

Jurnal Agrotatanen is committed to the long-term preservation, integrity, and permanent accessibility of the scholarly research it publishes. The journal recognizes the importance of maintaining a complete and reliable scholarly record for future researchers, academics, students, and the public.

This policy outlines the principles, procedures, and preservation measures adopted by Jurnal Agrotatanen to ensure the continued availability, authenticity, and usability of its published content. The journal aims to safeguard its scholarly contributions against data loss, technological obsolescence, website disruptions, and potential cessation of publication.

2. Description

Digital archiving in scholarly publishing refers to the processes and activities undertaken to preserve digital scholarly content and ensure its continued accessibility and usability over time, regardless of technological developments or changes to the original publishing platform.

The primary objectives of Jurnal Agrotatanen's digital archiving policy are:

To ensure the long-term preservation and accessibility of all published scholarly articles.
To protect the journal's scholarly content against loss resulting from technical failures, cyber incidents, natural disasters, or discontinuation of the journal's operations.
To maintain the authenticity, integrity, and usability of published articles and their associated metadata.
To support the continued discoverability and citation of scholarly publications through persistent identifiers and metadata dissemination.
To facilitate access to previously published research for future generations of researchers and the wider academic community.

3. Policy Details

Jurnal Agrotatanen implements a digital preservation strategy that combines publisher-managed archiving, regular backups, metadata preservation, author self-archiving, and the use of suitable digital preservation services, subject to their availability and the journal's participation status.

3.1. Publisher-Managed Archiving and Website Access

All published articles are made available through the official Jurnal Agrotatanen website in accordance with the journal's open-access policy.

The journal will implement appropriate measures to maintain the availability of published content, including:

Maintaining the official journal website and its publication records.
Conducting regular backups of published articles, metadata, and relevant journal management system files.
Protecting archived content against accidental deletion, unauthorized modification, and technical failures.
Maintaining publication records and article metadata to support future retrieval and verification.

Where technically and institutionally feasible, backups will be stored separately from the primary publishing environment to reduce the risk of simultaneous data loss.

3.2. Third-Party Digital Preservation Services

Jurnal Agrotatanen recognizes the importance of independent and distributed digital preservation services in supporting the long-term availability of scholarly publications.

The journal may use suitable digital preservation services, including:

PKP Preservation Network (PKP PN): A preservation service designed to support journals using Open Journal Systems (OJS), subject to technical compatibility, configuration, and eligibility.
Portico: A digital preservation service that provides long-term preservation of scholarly electronic content, subject to the journal's eligibility and confirmed participation.
Institutional Repositories: Repositories operated by the journal's publisher or affiliated institutions, where available and appropriate.
Other Recognized Preservation Services: Additional services may be considered when they provide reliable preservation, appropriate access arrangements, and support for the journal's publishing platform.

The use of any specific third-party preservation service will be stated publicly only after the journal's participation or preservation arrangement has been verified.

These preservation measures are intended to reduce dependence on a single website or publishing platform and to support access to archived content if the original platform becomes unavailable.

3.3. Author Self-Archiving

Jurnal Agrotatanen supports responsible author self-archiving to enhance the visibility, accessibility, and scholarly impact of published research.

Authors may deposit and share versions of their articles in accordance with the journal's applicable open-access policy, copyright arrangements, and article license.

Depending on the applicable licensing terms and publication agreements, the permitted versions may include:

Submitted Version (Preprint): The manuscript submitted to a journal before peer review, where permitted by the journal's policies and applicable agreements.
Accepted Manuscript (Author's Accepted Manuscript or Postprint): The version accepted for publication after peer review but before final copyediting and typesetting, subject to the applicable publication agreement.
Published Version (Version of Record): The final published version of the article, where permitted by the article's license and copyright terms.

Authors are encouraged to deposit permitted versions in institutional repositories, subject-specific repositories, or personal academic websites.

When self-archiving an article, authors should:

Provide a complete bibliographic citation to the original publication in Jurnal Agrotatanen.
Include a link to the official article webpage and its Digital Object Identifier (DOI), where available.
Clearly identify the version of the manuscript being deposited.
Respect the copyright, licensing, and attribution requirements applicable to the article.

The permitted forms of redistribution and reuse will be governed by the license stated on the published article. Authors should consult the journal's copyright and licensing policy before depositing or distributing a manuscript version.

3.4. Persistent Identifiers and Publication Metadata

Jurnal Agrotatanen supports the use of persistent identifiers to improve the identification, citation, and long-term discoverability of scholarly publications.

Where available and applicable, each published article will be assigned a Digital Object Identifier (DOI) through an authorized DOI registration agency.

The journal will make reasonable efforts to maintain accurate article metadata, including titles, author names, affiliations, abstracts, publication dates, keywords, references, and DOI information.

If article URLs or website structures change, the journal will seek to maintain functioning links and update relevant metadata and redirects where technically feasible.

3.5. Metadata Harvesting and Indexing

Jurnal Agrotatanen supports the dissemination and harvesting of article metadata by scholarly databases, indexing services, libraries, institutional repositories, and academic search platforms.

Where supported by the publishing platform, the journal will facilitate metadata dissemination through mechanisms such as the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH).

Metadata dissemination is intended to improve the discoverability, accessibility, and citation of published research while preserving the accuracy and consistency of the journal's publication records.

3.6. Succession Plan and Cessation of Publication

If Jurnal Agrotatanen ceases publication or its official website becomes permanently unavailable, the journal will make reasonable efforts, in collaboration with its publisher or responsible institution, to preserve and maintain access to previously published content.

Depending on the preservation arrangements available at that time, the journal may take measures such as:

Maintaining access to previously published articles through an institutional repository or another suitable archival platform.
Preserving available article files, metadata, and publication records.
Continuing access through established third-party preservation services, if the journal has an active preservation arrangement with such services.
Providing information about alternative access locations for previously published articles whenever possible.

The journal will communicate relevant changes to authors, readers, and other stakeholders through available official channels.

4. Technical Implementation

4.1. Publication Formats and Digital Files

Jurnal Agrotatanen will preserve published articles in stable and widely supported digital formats, primarily PDF, subject to the journal's publishing workflow.

Where available, the journal will also retain relevant publication files, structured metadata, and other materials necessary to maintain the integrity and retrievability of the scholarly record.

The journal will make reasonable efforts to ensure that archived files remain readable and usable as software, hardware, and publishing technologies evolve.

4.2. Backup Procedures

The journal will conduct regular backups of its website and publication data, subject to the capabilities of its hosting provider and journal management system.

Backup procedures should cover, where applicable:

Published article files and supplementary materials.
Article metadata and bibliographic records.
Journal website content and configuration files.
Editorial and publication records necessary for the continuity of journal operations.

Backup frequency, storage arrangements, and recovery procedures will be determined according to available technical resources and the journal's operational requirements.

Where feasible, the journal will periodically verify the integrity of backup files and the ability to restore relevant publication data.

4.3. Digital Preservation Services

The journal will periodically assess available digital preservation services and their suitability for its publishing platform, technical requirements, and resources.

Where the journal participates in an external preservation service, the editorial management will maintain appropriate configurations and follow the service's deposit, preservation, and maintenance requirements.

The journal will identify its active preservation arrangements on its official website when participation has been confirmed.

4.4. Website Maintenance and Security

Jurnal Agrotatanen will make reasonable efforts to maintain the security, functionality, and availability of its official website.

Website maintenance may include software updates, security measures, access controls, monitoring, and corrective action when technical problems occur.

Temporary interruptions may occur because of maintenance, technical failures, or circumstances beyond the journal's control. The journal will seek to restore access as promptly as reasonably possible and communicate significant disruptions when appropriate.

5. Policy Review and Continuous Improvement

This Digital Archiving and Long-Term Preservation Policy will be reviewed periodically and updated when necessary to reflect technological developments, changes in publishing practices, applicable preservation standards, and the availability of suitable digital preservation services.

Jurnal Agrotatanen is committed to protecting the scholarly record and supporting the long-term accessibility, authenticity, and integrity of research in agriculture, agronomy, agrotechnology, soil science, and related fields.

Through appropriate preservation practices and continuous improvement, the journal seeks to ensure that its published research remains a reliable and accessible resource for the scientific community and the public.